eFiling by DWC Staff of Documents Previously Paper-Filed

July 31, 2019

The Iowa Division of Workers’ Compensation (DWC) is currently transitioning to the Workers’ Compensation Electronic System (WCES). While mandatory electronic filing (eFiling) is now live, there is still work to do to complete the transition. This includes eFiling by DWC staff of paper documents that were previously paper-filed with the agency by attorneys and parties.

eFiling by DWC Staff of Previously Paper-Filed Documents

As part of the transition, the DWC had to cease entering information into its 1970s legacy mainframe system so that the mainframe data could be converted for WCES.

From July 1 to July 19, 2019, the DWC continued to accept and track paper filings, but these filings were not included in the case-information data that was converted for WCES.

DWC staff have started eFiling the paper filings the agency accepted from July 3 to July 19, when the mainframe was down for data conversion. These eFilings are necessary for the DWC to enter the paper filings into WCES.

The documents that DWC staff are eFiling include:

  • Pleadings
  • Motions
  • Notices of Appeals
  • Briefs
  • Rulings
  • Decisions

The date of filing for these documents is the file-stamped date on the paper document, not the date on which DWC staff eFile the document.

Guidance for Attorneys and Parties

What should attorneys and parties do during this part of the WCES transition?

  • Do not eFile documents that the agency has already accepted as paper filings. DWC staff will perform the eFiling of such documents.
  • When reviewing eFiling notifications, keep in mind that the backlog of paper filings are now being eFiled on WCES by DWC staff. Some of your notifications may be for documents that were previously filed with the DWC and served in paper format or by email in recent weeks.