Preparing Settlement Documents for eFiling on WCES

The Iowa Division of Workers' Compensation (DWC) must approve settlements of workers' compensation claims.

The DWC requires parties to electronically file (eFile) settlement documents on the Workers' Compensation Electronic System (WCES).

This page contains tips on preparing settlement documents for eFiling on WCES.

Use the correct DWC form.

The DWC will only approve your settlement documents if there are submitted using the correct forms.

Failure to use the correct form will result in the DWC rejecting your settlement documents.

To view and download the correct DWC settlement forms, click here.

Redact personally identifiable information.

Make sure that settlement documents do not include personally identifiable information, such as Social Security Numbers or dates of birth, because:

  • The DWC already has such information in its file, so there is no need to include it in the settlement documents. Using the correct agency case number(s), date(s) of injury, and party names is enough to make sure the correct claim is settled.
  • Settlement documents are public records, so including such information could lead to unauthorized disclosure.

Use the correct DWC file number(s).

If the parties intend to settle the workers' compensation claim associated with one DWC file number, use only that number.

If the parties intend to settle more than one workers' compensation claim, you must use all of the DWC file numbers that the parties intend to settle.

Failure to use the correct DWC file number(s) may lead to the DWC rejecting your settlement documents or your settlement not covering the injuries you intend it to cover.

Use the correct date(s) of injury.

If the parties intend to settle the workers' compensation claim associated with one date of injury, use only that date.

If the parties intend to settle more than one workers' compensation claim, you must use the correct dates of injury associated with DWC file numbers that the parties intend to settle.

Failure to use the correct date(s) of injury could lead to the DWC rejecting your settlement documents or your settlement not covering the injuries you intend it to cover.

Get all required signatures.

You must get all of the required signatures on the DWC form.

Failure to get all required signatures on the hsettlement documents will lead to the DWC rejecting your settlement documents.

Prepare a single PDF doc for eFiling for each settlement type.

A settlement may include multiple documents (e.g., the correct DWC form and attachments). If your settlement includes multiple documents, complete the correct DWC form and any attachments, scan the completed form and any attachments together, and save them as one PDF for each settlement type.

Failure to eFile your settlement documents as one PDF for each settlement type may result in the DWC rejecting your settlement documents.

Combination Settlement

For a combination settlement, you must prepare a separate PDF doc for each of the following:

  1. Combination settlement form and any attachments;
  2. Agreement for settlement form and any attachments; and
  3. Compromise settlement form and any attachments.

Contingent Settlement 

For a contingent settlement, you must prepare a separate PDF doc for each of the following:

  1. Contingent settlement form and any attachments; and
  2. Compromise settlement form or full commutation form and any attachments.

Other Settlement Types

For settlements other than combination and contingent settlements, you should prepare one PDF doc that consists of the completed DWC form and any attachments.

eFiling Settlement Documents on WCES

For tips on eFiling settlement documents, click here.