Records Search and Copies

The Iowa Division of Workers' Compensation (DWC) may provide copies of an injured worker's file and other records and data contingent on the following criteria.

Fees

Searches and requests for individual claim histories based on a name and social security number will be assessed a $35.00 fee per request for searching up to five individuals plus $8.00 for each additional individual searched on each request. 

Should the requesting party want a copy or a screen print of the injured workers' claim, it will be provided according to current copy fee schedule in addition to the above search charge.  See current rules on criteria for a waiver for release of information from the claimant. 

Searches and requests for copies of an injured workers' entire file will be provided based on the current copy fee schedule

Records Request Form

The form for requesting an injured workers' file can be found on our forms and publications page.

Authorization to Release Information Form

Some records relating to workers' compensation claims are confidential under Iowa law. An individual may authorize release of confidential information relating to a workers' compensation claim by completing the form. 

To download, fill out, and print the DWC authorization to release information form, click here.

DWC cannot release confidential information to you without a completed and signed authorization to release information form.

How to Submit Requests

Requests for searches and/or file copies may be made by regular mail, hand-delivered, or fax.  Email or fax requests shall be submitted on the current agency form.  Requests for complete files could take up to three weeks to process due to having to order the requested file from the state records center. 

Billing

DWC is ending the use of charge accounts effective March 2, 2020, because of the agency's transition off of its legacy mainframe system.

Beginning March 2, 2020, DWC will:

  • No longer use individual charge account numbers to bill for records requests.
  • Invoice each requestor separately, per request.
  • Release the requested records upon receipt of payment from the requestor.